%PDF-1.3 % 2 0 obj << /Length 4631 >> stream BT /F1 1 Tf 7 0 0 7 163 101 Tm 0 g /GS1 gs 0 Tc 0 Tw (69006 )Tj 9 0 0 9 147 642 Tm (110)Tj 7.2 0 0 6.8576 162.0121 642 Tm (TH)Tj 9 0 0 9 175.7724 642 Tm (C)Tj 7.2 0 0 6.8576 182.2704 642 Tm (ONGRESS)Tj 9 0 0 9 218.8113 642 Tm 20.6807 Tc ( R)Tj 7.2 0 0 6.8576 413.938 642 Tm 0 Tc (EPORT)Tj 9 0 0 9 439.5419 642 Tm ( )Tj /F2 1 Tf 7 0 0 7 221.4 636 Tm 22.8911 Tw (" ! )Tj /F1 1 Tf 9 0 0 9 233.38 634 Tm 0.0511 Tw (HOUSE OF REPRESENTATIVES )Tj /F3 1 Tf -7.8444 -0.3333 TD (2d Session )Tj /F1 1 Tf 27.0222 0 TD 0 Tw (110709 )Tj ET 0 G 0 J 0 j 0.5 w 10 M []0 d 1 i 147 621.24 m 465 621.24 l 147 623.44 m 465 623.44 l S BT 10 0 0 10 186.1 563.2 Tm 0.216 Tw (ELECTRONIC MESSAGE PRESERVATION ACT )Tj ET 261 542.94 m 351 542.94 l S BT 8 0 0 8 152.76 523.9 Tm 0 Tw (J)Tj 6.4 0 0 6.0958 157.2079 523.9 Tm (UNE)Tj 8 0 0 8 174.9007 523.9 Tm 0.0525 Tw (11, 2008.Committed to the Committee of the Whole House on the State of )Tj 7.9099 -1.25 TD (the Union and ordered to be printed )Tj ET 261 496.64 m 351 496.64 l S BT 10 0 0 10 152.84 474.6 Tm 0.052 Tw (Mr. W)Tj 8 0 0 7.6194 182.6095 474.6 Tm 0 Tw (AXMAN)Tj 10 0 0 10 213.8651 474.6 Tm 0.052 Tw (, from the Committee on Oversight and Government )Tj 1.6895 -1.2 TD (Reform, submitted the following )Tj 12 0 0 12 265.5 432.6 Tm 0.2183 Tw (R E P O R T )Tj 10 0 0 10 274.54 410.7 Tm 0.052 Tw (together with )Tj -2.12 -2.19 TD (ADDITIONAL VIEWS )Tj 8 0 0 8 256.94 368.9 Tm 0.0525 Tw ([To accompany H.R. 5811] )Tj -7.9175 -2.3625 TD ([Including cost estimate of the Congressional Budget Office] )Tj 10 0 0 10 157 333 Tm 0.148 Tw (The Committee on Oversight and Government Reform, to whom )Tj -1 -1 TD 0.16 Tw (was referred the bill \(H.R. 5811\) to amend title 44, United States )Tj T* 0.172 Tw (Code, to require preservation of certain electronic records by Fed-)Tj T* 0.062 Tw (eral agencies, to require a certification and reports relating to Pres-)Tj T* 0.362 Tw (idential records, and for other purposes, having considered the )Tj T* 0.488 Tw (same, report favorably thereon with an amendment and rec-)Tj T* 0.052 Tw (ommend that the bill as amended do pass. )Tj 8 0 0 8 282.74 255 Tm 0 Tw (CONTENTS )Tj 6 0 0 6 451.4399 241 Tm (Page )Tj 8 0 0 8 147 233 Tm 0.0525 Tw [(Purpose and Summary )-407.5(............................................................................................)-2164.5(3 )]TJ T* [(Background and Need for Legislation )-312.5(....................................................................)-2159.5(4 )]TJ T* [(Legislative History )-552.5(..................................................................................................)-2163(4 )]TJ T* 0.4175 Tw [(Section-by-Section ....................................................................................................)-2163(5 )]TJ T* 0.0525 Tw [(Explanation of Amendments )-297.5(...................................................................................)-2165.5(6 )]TJ T* [(Committee Consideration )-310(........................................................................................)-2167.5(6 )]TJ T* [(Rollcall Votes )-290(............................................................................................................)-2164.5(6 )]TJ T* [(Application of Law to the Legislative Branch )-415(.......................................................)-2157(6 )]TJ T* [(Statement of Oversight Findings and Recommendations of the Committee )-412.5(......)-2157.5(6 )]TJ T* [(Statement of General Performance Goals and Objectives )-307.5(....................................)-2157.5(7 )]TJ T* [(Constitutional Authority Statement )-525(......................................................................)-2162(7 )]TJ T* [(Federal Advisory Committee Act )-287.5(............................................................................)-2162(7 )]TJ T* [(Unfunded Mandates Statement )-280(..............................................................................)-2165(7 )]TJ T* [(Earmark Identification )-330(............................................................................................)-2165.5(7 )]TJ T* [(Committee Estimate )-365(................................................................................................)-2165.5(7 )]TJ T* [(Budget Authority and Congressional Budget Office Cost Estimate )-375(....................)-2154.5(7 )]TJ /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00001)-1076.9(Fmt 6659)-1076.9(Sfmt 6646)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 3 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F2 5 0 R /F3 6 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 11 0 obj << /Length 7978 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (2 )Tj 8 0 0 8 147 643 Tm 0.0525 Tw [(Changes in Existing Law Made by the Bill, as Reported )-297.5(.....................................)-1602(10 )]TJ 0 -1 TD [(Additional Views )-362.5(......................................................................................................)-1612(14 )]TJ 10 0 0 10 157 621.1 Tm 0.052 Tw (The amendment is as follows: )Tj 0 -0.99 TD (Strike all after the enacting clause and insert the following: )Tj /F5 1 Tf 6 0 0 6 147 596.3 Tm 0.0433 Tw (SECTION 1. SHORT TITLE. )Tj /F1 1 Tf 8 0 0 8 155 586.4 Tm 0.0525 Tw (This Act may be cited as the Electronic Message Preservation Act. )Tj /F5 1 Tf 6 0 0 6 147 575.5 Tm 0.0433 Tw (SEC. 2. PRESERVATION OF ELECTRONIC MESSAGES. )Tj /F1 1 Tf 8 0 0 8 155 565.6 Tm 0.0525 Tw (\(a\) R)Tj 6.4 0 0 6.0958 173.1957 565.6 Tm 0 Tw [(EQUIREMENT)-412.5(FOR)]TJ 8 0 0 8 239.1541 565.6 Tm (P)Tj 6.4 0 0 6.0958 244.49 565.6 Tm [(RESERVATION)-412.5(OF)]TJ 8 0 0 8 307.8435 565.6 Tm (E)Tj 6.4 0 0 6.0958 313.6194 565.6 Tm (LECTRONIC)Tj 8 0 0 8 356.0802 565.6 Tm (M)Tj 6.4 0 0 6.0958 363.6321 565.6 Tm (ESSAGES)Tj 8 0 0 8 394.5697 565.6 Tm (. )Tj -27.9462 -0.9875 TD 0.16 Tw (\(1\) I)Tj 6.4 0 0 6.0958 187.5358 557.7 Tm 0 Tw [(N)-546.9(GENERAL)]TJ 8 0 0 8 229.1989 557.7 Tm 0.16 Tw (.Chapter 29 of title 44, United States Code, is amended by )Tj -8.2749 -0.9875 TD 0.0525 Tw (adding at the end the following new section: )Tj /F5 1 Tf -2 -1.4875 TD 0.045 Tw [()-165(2911. Electronic messages )]TJ /F1 1 Tf 1 -1.2375 TD 0.1125 Tw (\(a\) R)Tj 6.4 0 0 6.0958 176.9397 528 Tm 0 Tw (EGULATIONS)Tj 8 0 0 8 224.866 528 Tm (R)Tj 6.4 0 0 6.0958 230.6419 528 Tm (EQUIRED)Tj 8 0 0 8 262.2835 528 Tm 0.1125 Tw (.Not later than 18 months after the date of the en-)Tj -14.4104 -0.9875 TD 0.075 Tw (actment of this section, the Archivist shall promulgate regulations governing agency )Tj T* 0.23 Tw (preservation of electronic messages that are records. 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Electronic messages.. )Tj 8 0 0 8 155 205.0001 Tm 0.0525 Tw (\(b\) D)Tj 6.4 0 0 6.0958 173.6437 205.0001 Tm 0 Tw (EFINITIONS)Tj 8 0 0 8 214.0597 205.0001 Tm 0.0525 Tw (.Section 2901 of title 44, United States Code, is amended )Tj -5.3825 -1 TD (\(1\) by striking and at the end of paragraph \(14\); )Tj T* 0.135 Tw (\(2\) by striking the period at the end of paragraph \(15\) and inserting a semi-)Tj -1 -1 TD 0.0525 Tw (colon; and )Tj 1 -1 TD (\(3\) by adding at the end the following new paragraphs: )Tj T* 0.0625 Tw (\(16\) the term electronic messages means electronic mail and other electronic )Tj -1 -1 TD 0.1475 Tw (messaging systems that are used for purposes of communicating between indi-)Tj T* 0.0525 Tw (viduals; and )Tj 1 -1 TD 0.1225 Tw (\(17\) the term electronic records management system means a software sys-)Tj -1 -1 TD 0.2725 Tw (tem designed to manage electronic records within an information technology )Tj T* 0.0525 Tw (system, including by )Tj 3 -1 TD (\(A\) categorizing and locating records; )Tj T* (\(B\) ensuring that records are retained as long as necessary; )Tj T* (\(C\) identifying records that are due for disposition; and )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00002)-1076.9(Fmt 6659)-1076.9(Sfmt 6621)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 12 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R /F5 13 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 15 0 obj << /Length 7522 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (3 )Tj 8 0 0 8 187 643 Tm 0.0525 Tw (\(D\) the storage, retrieval, and disposition of records.. )Tj /F5 1 Tf 6 0 0 6 147 631.6 Tm 0.0433 Tw (SEC. 3. PRESIDENTIAL RECORDS. )Tj /F1 1 Tf 8 0 0 8 155 621.2 Tm 0.0525 Tw (\(a\) A)Tj 6.4 0 0 6.0958 173.1957 621.2 Tm 0 Tw (DDITIONAL)Tj 8 0 0 8 214.3573 621.2 Tm (R)Tj 6.4 0 0 6.0958 220.1332 621.2 Tm (EGULATIONS)Tj 8 0 0 8 267.5796 621.2 Tm (R)Tj 6.4 0 0 6.0958 273.3555 621.2 Tm [(ELATING)-412.5(TO)]TJ 8 0 0 8 318.4626 621.2 Tm (P)Tj 6.4 0 0 6.0958 323.7986 621.2 Tm (RESIDENTIAL)Tj 8 0 0 8 372.8961 621.2 Tm (R)Tj 6.4 0 0 6.0958 378.6721 621.2 Tm (ECORDS)Tj 8 0 0 8 406.5248 621.2 Tm (. )Tj -29.4406 -1.05 TD 0.145 Tw (\(1\) I)Tj 6.4 0 0 6.0958 187.4157 612.8 Tm 0 Tw [(N)-528.1(GENERAL)]TJ 8 0 0 8 228.9589 612.8 Tm 0.145 Tw (.Section 2206 of title 44, United States Code, is amended )Tj -5.2449 -1.05 TD 0.0525 Tw (\(A\) by striking and at the end of paragraph \(3\); )Tj T* 0.225 Tw (\(B\) by striking the period at the end of paragraph \(4\) and inserting ; )Tj -1 -1.05 TD 0.0525 Tw (and; and )Tj 1 -1.05 TD (\(C\) by adding at the end the following: )Tj -2 -1.05 TD 0.08 Tw (\(5\) provisions for establishing standards necessary for the economical and ef-)Tj -1 -1.05 TD 0.07 Tw (ficient management of Presidential records during the Presidents term of office, )Tj T* 0 Tw (including )Tj 3 -1.05 TD 0.3225 Tw (\(A\) records management controls necessary for the capture, manage-)Tj -1 -1.05 TD 0.0525 Tw (ment, and preservation of electronic messages; )Tj 1 -1.05 TD 0.34 Tw (\(B\) records management controls necessary to ensure that electronic )Tj -1 -1.05 TD 0.27 Tw (messages are readily accessible for retrieval through electronic searches; )Tj T* 0 Tw (and )Tj 1 -1.05 TD 0.14 Tw (\(C\) a process to certify the electronic records management system to be )Tj -1 -1.05 TD 0.11 Tw (used by the President for the purposes of complying with the requirements )Tj T* 0.0525 Tw (in subparagraphs \(A\) and \(B\).. )Tj -1 -1.05 TD 0.1225 Tw (\(2\) D)Tj 6.4 0 0 6.0958 190.2037 478.4 Tm 0 Tw (EFINITION)Tj 8 0 0 8 226.5877 478.4 Tm 0.1225 Tw (.Section 2201 of title 44, United States Code, is amended by )Tj -7.9485 -1.05 TD 0.0525 Tw (adding at the end the following new paragraphs: )Tj 1 -1.05 TD 0.3775 Tw (\(5\) The term electronic messages has the meaning provided in section )Tj -1 -1.05 TD 0.0525 Tw (2901\(16\) of this title. )Tj 1 -1.05 TD 0.1825 Tw (\(6\) The term electronic records management system has the meaning pro-)Tj -1 -1.05 TD 0.0525 Tw (vided in section 2901\(17\) of this title.. )Tj -1 -1.05 TD (\(b\) C)Tj 6.4 0 0 6.0958 173.1957 428 Tm 0 Tw [(ERTIFICATION)-412.5(OF)]TJ 8 0 0 8 237.0229 428 Tm (P)Tj 6.4 0 0 6.0958 242.3588 428 Tm (RESIDENT)Tj 8 0 0 8 277.322 428 Tm ()Tj 6.4 0 0 6.0958 278.9539 428 Tm (S)Tj 8 0 0 8 285.6259 428 Tm (M)Tj 6.4 0 0 6.0958 293.1778 428 Tm [(ANAGEMENT)-412.5(OF)]TJ 8 0 0 8 351.9106 428 Tm (P)Tj 6.4 0 0 6.0958 357.2465 428 Tm (RESIDENTIAL)Tj 8 0 0 8 406.3441 428 Tm (R)Tj 6.4 0 0 6.0958 412.12 428 Tm (ECORDS)Tj 8 0 0 8 439.9727 428 Tm (. )Tj -33.6216 -1.05 TD 0.1525 Tw (\(1\) C)Tj 6.4 0 0 6.0958 189.9957 419.6 Tm 0 Tw [(ERTIFICATION)-537.5(REQUIRED)]TJ 8 0 0 8 278.9973 419.6 Tm 0.1525 Tw (.Chapter 22 of title 44, United States Code, is )Tj -14.4997 -1.05 TD 0.0525 Tw (amended by adding at the end the following new section: )Tj /F5 1 Tf -2 -1.55 TD 0.0625 Tw [()-165(2208. Certification of the Presidents management of Presidential records )]TJ /F1 1 Tf 1 -1.3 TD 0.2825 Tw (\(a\) A)Tj 6.4 0 0 6.0958 178.2997 388.4 Tm 0 Tw (NNUAL)Tj 8 0 0 8 207.3172 388.4 Tm (C)Tj 6.4 0 0 6.0958 213.0931 388.4 Tm (ERTIFICATION)Tj 8 0 0 8 262.3923 388.4 Tm 0.2825 Tw (.The Archivist shall annually certify whether the )Tj -14.424 -1.05 TD 0.07 Tw (records management controls established by the President meet requirements under )Tj T* 0.0525 Tw (sections 2203\(a\) and 2206\(5\) of this title. )Tj 1 -1.05 TD 0.0825 Tw (\(b\) R)Tj 6.4 0 0 6.0958 176.6997 363.2 Tm 0 Tw [(EPORT)-450(TO)]TJ 8 0 0 8 214.466 363.2 Tm (C)Tj 6.4 0 0 6.0958 220.2419 363.2 Tm (ONGRESS)Tj 8 0 0 8 252.7219 363.2 Tm 0.0825 Tw (.The Archivist shall report annually to the Committee )Tj -13.2152 -1.05 TD 0.14 Tw (on Homeland Security and Governmental Affairs of the Senate and the Committee )Tj T* 0.07 Tw (on Oversight and Government Reform of the House of Representatives on the status )Tj T* 0.0525 Tw (of the certification.. )Tj 3 -1.05 TD 0.22 Tw (\(2\) C)Tj 6.4 0 0 6.0958 190.5357 329.6 Tm 0 Tw [(LERICAL)-621.9(AMENDMENT)]TJ 8 0 0 8 269.7668 329.6 Tm 0.22 Tw (.The table of sections for chapter 22 of title 44, )Tj -13.3459 -1.05 TD 0.1625 Tw (United States Code, is amended by adding at the end the following new item: )Tj 6 0 0 6 147 310.8 Tm 0.0533 Tw (2208. Certification of the Presidents management of Presidential records.. )Tj 8 0 0 8 155 300.4 Tm 0.325 Tw (\(c\) R)Tj 6.4 0 0 6.0958 174.4797 300.4 Tm 0 Tw [(EPORT)-753.1(TO)]TJ 8 0 0 8 216.1261 300.4 Tm (C)Tj 6.4 0 0 6.0958 221.902 300.4 Tm (ONGRESS)Tj 8 0 0 8 254.382 300.4 Tm 0.325 Tw (.Section 2203\(f\) of title 44, United States Code, is )Tj -13.4227 -1.05 TD 0.0525 Tw (amended by adding at the end the following: )Tj 1 -1.05 TD 0.09 Tw (\(4\) One year following the conclusion of a Presidents term of office, or if a Presi-)Tj -1 -1.05 TD 0.0725 Tw (dent serves consecutive terms one year following the conclusion of the last term, the )Tj T* 0.1625 Tw (Archivist shall submit to the Committee on Homeland Security and Governmental )Tj T* 0.165 Tw (Affairs of the Senate and the Committee on Oversight and Government Reform of )Tj T* 0.0525 Tw (the House of Representatives a report on )Tj 3 -1.05 TD 0.135 Tw (\(A\) the volume and format of Presidential records deposited into that Presi-)Tj -1 -1.05 TD 0.0525 Tw (dents Presidential archival depository; and )Tj 1 -1.05 TD 0.155 Tw (\(B\) whether the records management controls of that President met the re-)Tj -1 -1.05 TD 0.0525 Tw (quirements under sections 2203\(a\) and 2206\(5\) of this title.. )Tj -1 -1.05 TD 0.0875 Tw (\(d\) E)Tj 6.4 0 0 6.0958 173.6197 208 Tm 0 Tw (FFECTIVE)Tj 8 0 0 8 210.4341 208 Tm (D)Tj 6.4 0 0 6.0958 216.658 208 Tm (ATE)Tj 8 0 0 8 230.1684 208 Tm 0.0875 Tw (.The amendments made by this section shall take effect one )Tj -10.396 -1.05 TD 0.0525 Tw (year after the date of the enactment of this Act. )Tj 10 0 0 10 250.22 181.2 Tm 0 Tw (P)Tj 8 0 0 7.6194 256.8899 181.2 Tm [(URPOSE)-412.5(AND)]TJ 10 0 0 10 316.6811 181.2 Tm (S)Tj 8 0 0 7.6194 322.981 181.2 Tm (UMMARY)Tj 10 0 0 10 361.7884 181.2 Tm ( )Tj -20.4788 -1.64 TD 0.102 Tw (H.R. 5811, the Electronic Message Preservation Act of 2007, was )Tj -1 -1.04 TD 0.068 Tw (introduced by Rep. Henry A. Waxman, Rep. William Lacy Clay, the )Tj T* 0.132 Tw (Chairman of the Subcommittee on Information Policy, the Census, )Tj T* 0.084 Tw (and the National Archives, and Rep. Paul Hodes on April 15, 2008. )Tj T* 0.096 Tw (H.R. 5811 modernizes the requirements of the Federal Records Act )Tj T* 0.192 Tw (and the Presidential Records Act to ensure the preservation of e- )Tj T* 0.052 Tw (mails and other electronic messages. )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00003)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 16 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R /F5 13 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 18 0 obj << /Length 4656 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (4 )Tj -9.566 -2 TD (B)Tj 8 0 0 7.6194 214.7799 641 Tm [(ACKGROUND)-412.5(AND)]TJ 10 0 0 10 295.1628 641 Tm (N)Tj 8 0 0 7.6194 303.3127 641 Tm [(EED)-412.5(FOR)]TJ 10 0 0 10 345.0241 641 Tm (L)Tj 8 0 0 7.6194 351.694 641 Tm (EGISLATION)Tj 10 0 0 10 404.4372 641 Tm ( )Tj -24.7437 -1.64 TD 0.092 Tw (Investigations by the Oversight Committee have revealed signifi-)Tj -1 -1.04 TD 0.14 Tw (cant deficiencies in the preservation of e-mail by the White House )Tj T* 0.146 Tw (and federal agencies. Committee investigations have revealed that )Tj T* 0.082 Tw (during the Bush Administration, numerous White House officials )Tj T* 0.262 Tw (including Senior Advisor Karl Roveused e-mail accounts main-)Tj T* 0.122 Tw (tained by the Republican National Committee, which regularly de-)Tj T* 0.1 Tw (leted the e-mails from its servers. E-mails sent by White House of-)Tj T* 0.084 Tw (ficials over these RNC accounts included e-mails concerning official )Tj T* 0.1 Tw (government business. In addition, the White House cannot account )Tj T* 0.248 Tw (for hundreds of days worth of official White House e-mails sent )Tj T* 0.172 Tw (and received between 2003 and 2005. At the time of these losses, )Tj T* 0.236 Tw (the White House used an e-mail archiving system that a former )Tj T* 0.316 Tw (White House information technology officer described as primi-)Tj T* 0 Tw (tive. )Tj 1 -1.04 TD 0.09 Tw (While the problems have been particularly acute under the Bush )Tj -1 -1.04 TD 0.366 Tw (Administration, other administrations, including President Clin-)Tj T* 0.052 Tw (tons, have encountered problems preserving e-mail records. )Tj 1 -1.04 TD 0.08 Tw (To ensure the retention of these important records, H.R. 5811 di-)Tj -1 -1.04 TD 0.138 Tw (rects the archivist to establish standards for the capture, manage-)Tj T* 0.056 Tw (ment, and preservation of White House e-mails and other electronic )Tj T* 0.06 Tw (messages and to certify that the system meets the requirements es-)Tj T* 0.052 Tw (tablished by the archivist. )Tj 1 -1.04 TD 0.128 Tw (Under current law, federal agencies have broad discretion to de-)Tj -1 -1.04 TD 0.178 Tw (termine how electronic records and electronic communications are )Tj T* 0.112 Tw (preserved. Committee investigations and the Government Account-)Tj T* 0.298 Tw (ability Office have found that many agencies rely on unreliable )Tj T* 0.11 Tw (print and file systems for preserving electronic records, including )Tj T* 0.13 Tw (e-mails. As a result, many e-mails that should be saved as federal )Tj T* 0.052 Tw (records may be lost. )Tj 1 -1.04 TD 0.32 Tw (H.R. 5811 directs the Archivist to issue regulations requiring )Tj -1 -1.04 TD 0.308 Tw (agencies to preserve electronic messages that are records in an )Tj T* 0.068 Tw (electronic format. These regulations must cover, at a minimum, the )Tj T* 0.478 Tw (capture, management, preservation, and electronic retrieval of )Tj T* 0.362 Tw (these electronic records, and must be implemented within four )Tj T* 0.052 Tw (years of the enactment of the Act. )Tj 10.842 -1.84 TD 0 Tw (L)Tj 8 0 0 7.6194 262.0899 252.6001 Tm (EGISLATIVE)Tj 10 0 0 10 316.9411 252.6001 Tm (H)Tj 8 0 0 7.6194 325.271 252.6001 Tm (ISTORY)Tj 10 0 0 10 356.5345 252.6001 Tm ( )Tj -19.9535 -1.64 TD 0.076 Tw (H.R. 5811 was introduced by Reps. Waxman, Clay, and Hodes on )Tj -1 -1.04 TD 0.236 Tw (April 15, 2008, and referred to the Committee on Oversight and )Tj T* 0.052 Tw (Government Reform. )Tj 1 -1.04 TD 0.258 Tw (The Subcommittee on Information Policy, the Census, and the )Tj -1 -1.04 TD 0.154 Tw (National Archives held a hearing on H.R. 5811 on April 23, 2008. )Tj T* 0.204 Tw (The witnesses were Linda Koontz, Director, Information Manage-)Tj T* 0.472 Tw (ment Issues, U.S. Government Accountability Office; Gary M. )Tj T* 0.228 Tw (Stern, General Counsel, National Archives and Records Adminis-)Tj T* 0.242 Tw (tration; Paul M. Wester, Director, Modern Records program, Na-)Tj T* 0.932 Tw (tional Archives and Records Administration; and Patrice )Tj T* 0.222 Tw (McDermott, Director, OpentheGovernment.org. The Subcommittee )Tj T* 0.382 Tw (also received written testimony from Dr. Anna Nelson, Distin-)Tj T* 0.58 Tw (guished Historian in Residence at American University rep-)Tj T* 0.052 Tw (resenting the National Coalition for History. )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00004)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 19 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 21 0 obj << /Length 4605 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (5 )Tj -14.622 -2 TD 0.322 Tw (The Committee on Oversight and Government Reform held a )Tj -1 -1.03 TD 0.222 Tw (business meeting on May 1, 2008, to consider H.R. 5811 and or-)Tj T* 0.052 Tw (dered the bill to be reported as amended by voice vote. )Tj 11.076 -1.83 TD 0 Tw (S)Tj 8 0 0 7.6194 264.0599 602.1 Tm (ECTION)Tj 10 0 0 10 296.9474 602.1 Tm (-)Tj 8 0 0 7.6194 300.2773 602.1 Tm (BY)Tj 10 0 0 10 311.6852 602.1 Tm (-S)Tj 8 0 0 7.6194 321.315 602.1 Tm (ECTION)Tj 10 0 0 10 354.2025 602.1 Tm ( )Tj /F3 1 Tf -20.7203 -1.63 TD 0.052 Tw (Section 1: Short title )Tj /F1 1 Tf 1 -1.43 TD 0.124 Tw (The short title of the bill is the Electronic Message Preservation )Tj -1 -1.03 TD 0.052 Tw (Act of 2008. )Tj /F3 1 Tf 0 -1.63 TD (Section 2: Preservation of electronic messages )Tj /F1 1 Tf 1 -1.43 TD 0.294 Tw (Section 2\(a\) mandates the electronic preservation of electronic )Tj -1 -1.03 TD 0.186 Tw (messages that are federal records. Subsection \(a\) of this new sec-)Tj T* 0.06 Tw (tion directs the archivist to promulgate regulations governing agen-)Tj T* 0.134 Tw (cy preservation of these records no later than 18 months after the )Tj T* 0.208 Tw (enactment of the act. These regulations would require, at a min-)Tj T* 0.342 Tw (imum, the electronic capture, management, and preservation of )Tj T* 0.196 Tw (these records in accordance with the requirements of the Federal )Tj T* 0.31 Tw (Records Act and the accessibility of these records through elec-)Tj T* 0.202 Tw (tronic searches. In addition, the regulations would need to estab-)Tj T* 0.368 Tw (lish mandatory minimum functional requirements for electronic )Tj T* 0.286 Tw (records management systems to be used by federal agencies for )Tj T* 0.058 Tw (these purposes and to establish a process to certify that agency sys-)Tj T* 0.19 Tw (tems meet these functional requirements. The Committees intent )Tj T* 0.108 Tw (is that the National Archives could conduct this certification on its )Tj T* 0.17 Tw (own, or work with other entities that have developed expertise in )Tj 0 -1.02 TD 0.362 Tw (this area. And finally, the regulations would need to establish )Tj T* 0.24 Tw (timelines for agency compliance with the regulations within four )Tj T* 0.052 Tw (years of the enactment of the Act. )Tj 1 -1.02 TD 0.104 Tw (Subsection \(b\) of the new section directs the Archivist, to the ex-)Tj -1 -1.02 TD 0.16 Tw (tent practicable, to include requirements for the capture, manage-)Tj T* 0.14 Tw (ment, and preservation of other electronic records in these regula-)Tj T* 0.128 Tw (tions. The Committee recognizes that, at some future date, federal )Tj T* 0.168 Tw (agencies will be managing all of their electronic records electroni-)Tj T* 0.218 Tw (cally. While this legislation focuses on electronic messages, agen-)Tj T* 0.172 Tw (cies should be encouraged to implement records management sys-)Tj T* 0.066 Tw (tems that encompass a broader range of records where appropriate. )Tj 1 -1.02 TD 0.112 Tw (Subsection \(c\) of the new section directs federal agencies to com-)Tj -1 -1.02 TD 0.162 Tw (ply with the regulations promulgated by the Archivist. Subsection )Tj T* 0.076 Tw (\(d\) directs the Archivist to periodically review and amend the regu-)Tj T* 0.218 Tw (lations promulgated under the section. And subsection \(e\) directs )Tj T* 0.11 Tw (each federal agency to report to the Archivist, and the Archivist to )Tj T* 0.054 Tw (report to Congressional Committees, on agency compliance with the )Tj T* 0.052 Tw (regulations four years after the enactment of the Act. )Tj 1 -1.02 TD 0.284 Tw (Section 2\(b\) defines electronic messages and electronic records )Tj -1 -1.02 TD 0.052 Tw (management systems. )Tj /F3 1 Tf 0 -1.62 TD (Section 3: Presidential records )Tj /F1 1 Tf 1 -1.42 TD 0.186 Tw (This section directs the Archivist to establish standards for the )Tj -1 -1.02 TD 0.136 Tw (management of presidential records during the presidents term of )Tj T* 0.088 Tw (office, including specific standards for the management and preser-)Tj T* 0.188 Tw (vation of electronic messages. The Archivist is further directed to )Tj T* 0.198 Tw (annually certify whether the records management controls put in )Tj T* 0.094 Tw (place by the president meet the existing requirements of the Presi-)Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00005)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 22 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 24 0 obj << /Length 5088 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (6 )Tj -15.622 -2 TD 0.14 Tw (dential Records Act as well as the standards developed by the Ar-)Tj 0 -1.03 TD 0 Tw (chivist. )Tj 1 -1.03 TD 0.15 Tw (The section calls on the Archivist to report annually to congres-)Tj -1 -1.03 TD 0.058 Tw (sional committees on the status of the certification. In addition, one )Tj T* 0.24 Tw (year following the end of a presidents term, the Archivist is di-)Tj T* 0.084 Tw (rected to report to these same congressional committees on the vol-)Tj T* 0.14 Tw (ume and format of presidential records provided by that president )Tj T* 0.292 Tw (to the National Archives, and whether the records management )Tj T* 0.16 Tw (controls of the president met the requirements of the Presidential )Tj 0 -1.02 TD 0.206 Tw (Records Act as well as the standards developed by the Archivist. )Tj T* 0.128 Tw (The one year delay in filing this report is intended to give the Ar-)Tj T* 0.09 Tw (chivist the opportunity to review the records received and make an )Tj T* 0.192 Tw (independent determination of whether the law and the standards )Tj T* 0.052 Tw (governing records preservation were met. )Tj 8.668 -1.82 TD 0 Tw (E)Tj 8 0 0 7.6194 240.8999 489.4 Tm [(XPLANATION)-412.5(OF)]TJ 10 0 0 10 314.7708 489.4 Tm (A)Tj 8 0 0 7.6194 321.9908 489.4 Tm (MENDMENTS)Tj 10 0 0 10 378.2859 489.4 Tm ( )Tj -22.1286 -1.62 TD 0.346 Tw (Mr. Waxman offered an amendment in the nature of a sub-)Tj -1 -1.02 TD 0.338 Tw (stitute. The amendment clarified that the legislation applies to )Tj T* 0.408 Tw (electronic messages rather than electronic communications and )Tj T* 0.28 Tw (provided a definition of electronic messages. Similarly, based on )Tj T* 0.324 Tw (comments from the National Archives that the term electronic )Tj T* 0.316 Tw (records management applications may limit agencies ability to )Tj T* 0.07 Tw (adapt to changing technologies, the amendment clarified that agen-)Tj T* 0.102 Tw (cies and the White House should rely on broadly defined electronic )Tj T* 0.206 Tw (records management systems to manage records. In addition, the )Tj T* 0.172 Tw (amendment corrected a drafting error in the bill as introduced; it )Tj T* 0.138 Tw (revised Section 2\(a\) of the bill to add a new section to Chapter 29 )Tj T* 0.052 Tw (of Title 44, rather than Chapter 31. )Tj 1 -1.02 TD 0.076 Tw (The Waxman amendment in the nature of a substitute passed by )Tj -1 -1.02 TD 0.052 Tw (voice vote. )Tj 9.374 -1.82 TD 0 Tw (C)Tj 8 0 0 7.6194 247.9599 322.4 Tm (OMMITTEE)Tj 10 0 0 10 298.0671 322.4 Tm (C)Tj 8 0 0 7.6194 305.287 322.4 Tm (ONSIDERATION)Tj 10 0 0 10 371.2141 322.4 Tm ( )Tj -21.4214 -1.62 TD 0.172 Tw (On Thursday, May 1, 2008, the Committee met in open session )Tj -1 -1.02 TD 0.12 Tw (and favorably ordered H.R. 5811 as amended to be reported to the )Tj T* 0.052 Tw (House by a voice vote. )Tj 11.936 -1.82 TD 0 Tw (R)Tj 8 0 0 7.6194 273.5799 267.6 Tm (OLLCALL)Tj 10 0 0 10 315.9993 267.6 Tm (V)Tj 8 0 0 7.6194 323.2192 267.6 Tm (OTES)Tj 10 0 0 10 345.5948 267.6 Tm ( )Tj -18.8595 -1.62 TD 0.052 Tw (No rollcall votes were held. )Tj 3.08 -1.82 TD 0 Tw (A)Tj 8 0 0 7.6194 195.0199 233.2 Tm [(PPLICATION)-412.5(OF)]TJ 10 0 0 10 265.3309 233.2 Tm (L)Tj 8 0 0 7.6194 272.0008 233.2 Tm [(AW)-412.5(TO)-412.5(THE)]TJ 10 0 0 10 324.8602 233.2 Tm (L)Tj 8 0 0 7.6194 331.5301 233.2 Tm (EGISLATIVE)Tj 10 0 0 10 386.3813 233.2 Tm (B)Tj 8 0 0 7.6194 393.6012 233.2 Tm (RANCH)Tj 10 0 0 10 424.1127 233.2 Tm ( )Tj -26.7113 -1.62 TD 0.214 Tw (Section 102\(b\)\(3\) of Public Law 1041 requires a description of )Tj -1 -1.02 TD 0.162 Tw (the application of this bill to the legislative branch where the bill )Tj T* 0.176 Tw (relates to terms and conditions of employment or access to public )Tj T* 0.214 Tw (services and accommodations. The bill does not relate to employ-)Tj T* 0.052 Tw (ment or access to public services and accommodations. )Tj 0.836 -1.82 TD 0 Tw (S)Tj 8 0 0 7.6194 161.6599 158 Tm [(TATEMENT)-412.5(OF)]TJ 10 0 0 10 227.227 158 Tm (O)Tj 8 0 0 7.6194 235.0069 158 Tm (VERSIGHT)Tj 10 0 0 10 282.1542 158 Tm (F)Tj 8 0 0 7.6194 288.8241 158 Tm [(INDINGS)-412.5(AND)]TJ 10 0 0 10 350.9832 158 Tm (R)Tj 8 0 0 7.6194 358.2032 158 Tm [(ECOMMENDATIONS)-412.5(OF)]TJ 10 0 0 10 456.6137 158 Tm ( )Tj 8 0 0 7.6194 268.44 147.8 Tm (THE)Tj 10 0 0 10 289.5157 147.8 Tm (C)Tj 8 0 0 7.6194 296.7356 147.8 Tm (OMMITTEE)Tj 10 0 0 10 343.5429 147.8 Tm ( )Tj -18.6543 -1.62 TD 0.106 Tw (In compliance with clause 3\(c\)\(1\) of rule XIII and clause \(2\)\(b\)\(1\) )Tj -1 -1.02 TD 0.064 Tw (of rule X of the Rules of the House of Representatives, the Commit-)Tj T* 0.202 Tw (tees oversight findings and recommendations are reflected in the )Tj T* 0.052 Tw (descriptive portions of this report, including the fact that the e-mail )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00006)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 25 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 27 0 obj << /Length 5637 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (7 )Tj -15.622 -2 TD 0.206 Tw (archiving system was described as primitive by a former White )Tj 0 -1.01 TD 0.052 Tw (House information technology officer. )Tj 0.986 -1.81 TD 0 Tw (S)Tj 8 0 0 7.6194 163.1599 612.8 Tm [(TATEMENT)-412.5(OF)]TJ 10 0 0 10 228.727 612.8 Tm (G)Tj 8 0 0 7.6194 236.5069 612.8 Tm (ENERAL)Tj 10 0 0 10 274.7663 612.8 Tm (P)Tj 8 0 0 7.6194 281.4362 612.8 Tm (ERFORMANCE)Tj 10 0 0 10 345.0233 612.8 Tm (G)Tj 8 0 0 7.6194 352.8032 612.8 Tm [(OALS)-412.5(AND)]TJ 10 0 0 10 400.2986 612.8 Tm (O)Tj 8 0 0 7.6194 408.0785 612.8 Tm (BJECTIVES)Tj 10 0 0 10 455.0377 612.8 Tm ( )Tj -29.8038 -1.61 TD 0.132 Tw (In accordance with clause 3\(c\)\(4\) of rule XIII of the Rules of the )Tj -1 -1.01 TD 0.172 Tw (House of Representatives, the Committees performance goals and )Tj T* 0.074 Tw (objectives are reflected in the descriptive portions of this report, in-)Tj T* 0.126 Tw (cluding the need to ensure the preservation of government e-mails )Tj T* 0.052 Tw (and other electronic messages. )Tj 6.39 -1.81 TD 0 Tw (C)Tj 8 0 0 7.6194 218.1199 538.2 Tm (ONSTITUTIONAL)Tj 10 0 0 10 292.0988 538.2 Tm (A)Tj 8 0 0 7.6194 299.3187 538.2 Tm (UTHORITY)Tj 10 0 0 10 347.362 538.2 Tm (S)Tj 8 0 0 7.6194 353.6619 538.2 Tm (TATEMENT)Tj 10 0 0 10 401.0692 538.2 Tm ( )Tj -24.4069 -1.61 TD 0.248 Tw (Under clause 3\(d\)\(1\) of rule XIII of the Rules of the House of )Tj -1 -1.01 TD 0.278 Tw (Representatives, the Committee must include a statement citing )Tj T* 0.146 Tw (the specific powers granted to Congress to enact the law proposed )Tj T* 0.122 Tw (by H.R. 5811. Article I, Section 8, Clause 18 of the Constitution of )Tj T* 0.088 Tw (the United States grants the Congress the power to enact this law. )Tj 7.462 -1.81 TD 0 Tw (F)Tj 8 0 0 7.6194 228.2899 463.6 Tm (EDERAL)Tj 10 0 0 10 266.2534 463.6 Tm (A)Tj 8 0 0 7.6194 273.4732 463.6 Tm (DVISORY)Tj 10 0 0 10 314.7007 463.6 Tm (C)Tj 8 0 0 7.6194 321.9206 463.6 Tm (OMMITTEE)Tj 10 0 0 10 372.0279 463.6 Tm (A)Tj 8 0 0 7.6194 379.2477 463.6 Tm (CT)Tj 10 0 0 10 390.3596 463.6 Tm ( )Tj -23.336 -1.61 TD 0.246 Tw (The Committee finds that the legislation does not establish or )Tj -1 -1.01 TD 0.232 Tw (authorize the establishment of an advisory committee within the )Tj T* 0.052 Tw (definition of 5 U.S.C. App., Section 5\(b\). )Tj 7.826 -1.81 TD 0 Tw (U)Tj 8 0 0 7.6194 233.4099 409.2 Tm (NFUNDED)Tj 10 0 0 10 279.8292 409.2 Tm (M)Tj 8 0 0 7.6194 289.2691 409.2 Tm (ANDATES)Tj 10 0 0 10 333.0165 409.2 Tm (S)Tj 8 0 0 7.6194 339.3164 409.2 Tm (TATEMENT)Tj 10 0 0 10 386.7236 409.2 Tm ( )Tj -22.9724 -1.61 TD 0.106 Tw (Section 423 of the Congressional Budget and Impoundment Con-)Tj -1 -1.01 TD 0.226 Tw (trol Act \(as amended by Section 101\(a\)\(2\) of the Unfunded Man-)Tj 0 -1 TD 0.08 Tw (dates Reform Act, P.L. 1044\) requires a statement on whether the )Tj T* 0.112 Tw (provisions of the report include unfunded mandates. In compliance )Tj T* 0.058 Tw (with this requirement the Committee has received a letter from the )Tj T* 0.052 Tw (Congressional Budget Office included herein. )Tj 9.896 -1.8 TD 0 Tw (E)Tj 8 0 0 7.6194 253.1799 325 Tm (ARMARK)Tj 10 0 0 10 293.3593 325 Tm (I)Tj 8 0 0 7.6194 297.4293 325 Tm (DENTIFICATION)Tj 10 0 0 10 366.0202 325 Tm ( )Tj -20.902 -1.6 TD 0.168 Tw (H.R. 5811 does not include any congressional earmarks, limited )Tj -1 -1 TD 0.066 Tw (tax benefits, or limited tariff benefits as defined in clause 9\(d\), 9\(e\), )Tj T* 0.052 Tw (or 9\(f\) of rule XXI. )Tj 10.768 -1.8 TD 0 Tw (C)Tj 8 0 0 7.6194 261.8999 271 Tm (OMMITTEE)Tj 10 0 0 10 312.0071 271 Tm (E)Tj 8 0 0 7.6194 319.2271 271 Tm (STIMATE)Tj 10 0 0 10 357.2985 271 Tm ( )Tj -20.0298 -1.6 TD 0.292 Tw (Clause 3\(d\)\(2\) of rule XIII of the Rules of the House of Rep-)Tj -1 -1 TD 0.222 Tw (resentatives requires an estimate and a comparison by the Com-)Tj T* 0.274 Tw (mittee of the costs that would be incurred in carrying out H.R. )Tj T* 0.13 Tw (5811. However, clause 3\(d\)\(3\)\(B\) of that rule provides that this re-)Tj T* 0.134 Tw (quirement does not apply when the Committee has included in its )Tj T* 0.12 Tw (report a timely submitted cost estimate of the bill prepared by the )Tj T* 0.234 Tw (Director of the Congressional Budget Office under section 402 of )Tj T* 0.052 Tw (the Congressional Budget Act. )Tj 1.054 -1.8 TD 0 Tw (B)Tj 8 0 0 7.6194 164.7599 167 Tm (UDGET)Tj 10 0 0 10 198.1394 167 Tm (A)Tj 8 0 0 7.6194 205.3593 167 Tm [(UTHORITY)-412.5(AND)]TJ 10 0 0 10 275.2224 167 Tm (C)Tj 8 0 0 7.6194 282.4423 167 Tm (ONGRESSIONAL)Tj 10 0 0 10 353.4532 167 Tm (B)Tj 8 0 0 7.6194 360.6731 167 Tm (UDGET)Tj 10 0 0 10 394.0527 167 Tm (O)Tj 8 0 0 7.6194 401.8326 167 Tm (FFICE)Tj 10 0 0 10 430.6122 167 Tm (C)Tj 8 0 0 7.6194 437.8321 167 Tm (OST)Tj 10 0 0 10 454.4318 167 Tm ( )Tj -17.1092 -1 TD (E)Tj 8 0 0 7.6194 290.5599 157 Tm (STIMATE)Tj 10 0 0 10 328.6313 157 Tm ( )Tj -17.1631 -1.6 TD 0.132 Tw (With respect to the requirements of clause 3\(c\)\(2\) of rule XIII of )Tj -1 -1 TD 0.082 Tw (the Rules of the House of Representatives and section 308\(a\) of the )Tj T* 0.062 Tw (Congressional Budget Act of 1974 and with respect to requirements )Tj T* 0.068 Tw (of clause 3\(c\)\(3\) of rule XIII of the Rules of the House of Represent-)Tj T* (atives and section 402 of the Congressional Budget Act of 1974, the )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00007)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 28 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 30 0 obj << /Length 5112 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (8 )Tj -15.622 -2 TD 0.182 Tw (Committee has received the following cost estimate for H.R. 5811 )Tj 0 -1 TD 0.052 Tw (from the Director of the Congressional Budget Office: )Tj 23.81 -1.6 TD 0 Tw (J)Tj 8 0 0 7.6194 390.6599 615 Tm (UNE)Tj 10 0 0 10 412.7756 615 Tm 0.052 Tw (10, 2008)Tj /F3 1 Tf 3.9439 0 TD 0 Tw (. )Tj /F1 1 Tf -30.5215 -1.2 TD 0.052 Tw (Hon. H)Tj 8 0 0 7.6194 180.8495 603 Tm 0 Tw (ENRY)Tj 10 0 0 10 207.8531 603 Tm 0.052 Tw (A. W)Tj 8 0 0 7.6194 230.9628 603 Tm 0 Tw (AXMAN)Tj 10 0 0 10 262.2183 603 Tm (, )Tj /F3 1 Tf -11.5218 -1 TD 0.052 Tw (Chairman, Committee on Oversight and Government Reform, )Tj T* (House of Representatives, Washington, DC. )Tj /F1 1 Tf 1 -1.2 TD 0 Tw (D)Tj 8 0 0 7.6194 164.7799 571 Tm (EAR)Tj 10 0 0 10 186.5076 571 Tm (M)Tj 8 0 0 7.6194 195.9475 571 Tm (R)Tj 10 0 0 10 201.7234 571 Tm 0.162 Tw (. C)Tj 8 0 0 7.6194 216.1232 571 Tm 0 Tw (HAIRMAN)Tj 10 0 0 10 257.4426 571 Tm 0.162 Tw (: The Congressional Budget Office has pre-)Tj -11.0443 -1 TD 0.086 Tw (pared the enclosed cost estimate for H.R. 5811, the Electronic Mes-)Tj T* 0.052 Tw (sage Preservation Act. )Tj 1 -1 TD 0.184 Tw (If you wish further details on this estimate, we will be pleased )Tj -1 -1 TD 0.052 Tw (to provide them. The CBO staff contact is Matthew Pickford. )Tj 3 -1 TD 0 Tw (Sincerely, )Tj 19.38 -1 TD (P)Tj 8 0 0 7.6194 377.4699 510.9999 Tm (ETER)Tj 10 0 0 10 403.4335 510.9999 Tm 0.052 Tw (R. O)Tj 8 0 0 7.6194 424.5132 510.9999 Tm 0 Tw (RSZAG)Tj 10 0 0 10 452.2168 510.9999 Tm (. )Tj -29.5217 -1.2 TD (Enclosure. )Tj /F3 1 Tf -1 -1.6 TD 0.052 Tw (H.R. 5811Electronic Message Preservation Act )Tj /F1 1 Tf 1 -1.4 TD 0.326 Tw (Summary: H.R. 5811 would amend federal law regarding the )Tj -1 -1 TD 0.096 Tw (preservation and storage of electronic communications. The legisla-)Tj T* 0.216 Tw (tion would direct the National Archives and Records Administra-)Tj T* 0.196 Tw (tion \(NARA\) to issue regulations governing the preservation of e- )Tj T* 0.104 Tw (mail and other electronic records in electronic format. The bill also )Tj T* 0.066 Tw (would require federal agencies to manage and preserve their e-mail )Tj T* 0.21 Tw (records electronically. Finally, H.R. 5811 would amend the Presi-)Tj T* 0.086 Tw (dential Records Act to give NARA additional oversight of electronic )Tj T* 0.052 Tw (Presidential records. )Tj 1 -1 TD 0.088 Tw (CBO estimates that implementing H.R. 5811 would cost $13 mil-)Tj -1 -1 TD 0.09 Tw (lion in 2009 and about $155 million over the 20092013 period, as-)Tj T* 0.332 Tw (suming appropriation of the necessary amounts. The legislation )Tj T* 0.242 Tw (could also affect direct spending by agencies not funded through )Tj T* 0.12 Tw (annual appropriations \(such as the Tennessee Valley Authority\) or )Tj T* 0.092 Tw (by agencies considered off-budget \(such as the U.S. Postal Service\). )Tj T* 0.332 Tw (CBO estimates, however, that any net increase in spending by )Tj T* 0.052 Tw (those agencies would not be significant. )Tj 1 -1 TD 0.164 Tw (H.R. 5811 contains no intergovernmental or private-sector man-)Tj -1 -1 TD 0.214 Tw (dates as defined in the Unfunded Mandates Reform Act \(UMRA\) )Tj T* 0.204 Tw (and would not affect the budgets of state, local, or tribal govern-)Tj T* 0 Tw (ments. )Tj 1 -1 TD 0.13 Tw (Estimated cost to the Federal Government: The estimated budg-)Tj -1 -1 TD 0.058 Tw (etary impact of H.R. 5811 is shown in the following table. The costs )Tj T* 0.082 Tw (of this legislation fall within all budget functions that contain sala-)Tj T* 0.052 Tw (ries and expenses. )Tj /F6 1 Tf 6 0 0 6 337.24 213.1 Tm 0.1133 Tw (By fiscal year, in millions of dollars )Tj -5.8133 -2.5 TD 2.8754 Tw (2009 2010 2011 2012 2013 )Tj 24.1167 0.5 TD 0 Tw (2009 )Tj 0.25 -1 TD (2013 )Tj ET 0 G 0 J 0 j 0.4 w 10 M []0 d 1 i 147 221.1 m 465 221.1 l 147 190.7 m 465 190.7 l S 0.5 w 296.56 208.9 m 465 208.9 l S BT 7 0 0 7 240.3 179.7 Tm 0.1114 Tw (CHANGES IN SPENDING SUBJECT TO APPROPRIATION )Tj -13.2571 -1.5286 TD 3.0664 Tw [(Estimated )2955(Authorization )2955(Level)-360(..........................................)-3292.5(15 25 35 45 40 )442.1(160 )]TJ 0 -1.2286 TD 3.0671 Tw [(Estimated )2955.7(Outlays)-477.1(............................................................)-3287(13 24 34 44 40 )442.8(155 )]TJ ET 0.4 w 147.02 155.4 m 465.02 155.4 l S BT /F1 1 Tf 10 0 0 10 157 141.4 Tm 0.138 Tw (Basis of Estimate: For this estimate, CBO assumes that the bill )Tj -1 -1 TD 0.072 Tw (will be enacted near the start of fiscal year 2009 and that spending )Tj T* 0.052 Tw (would follow historical patterns for similar activities. )Tj 1 -1 TD 0.242 Tw (Most of the provisions of H.R. 5811 would expand the current )Tj -1 -1 TD 0.306 Tw (practices of the federal government. Under the Federal Records )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00008)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 31 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R /F6 32 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 34 0 obj << /Length 4639 >> stream BT /F1 1 Tf 10 0 0 10 303.22 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (9 )Tj -15.622 -2 TD 0.144 Tw (Act, each federal agency is required to make and preserve records )Tj 0 -1.02 TD 0.252 Tw (of its activities. To accomplish this, agencies are required to de-)Tj T* 0.248 Tw (velop programs to ensure that they have appropriate systems to )Tj T* 0.192 Tw (manage and preserve their records. The act also gives NARA the )Tj T* 0.22 Tw (responsibility to oversee and issue guidance on managing federal )Tj T* 0.168 Tw (records, including e-mail messages. Although current NARA regu-)Tj T* 0.36 Tw (lations specifically require that e-mails be stored electronically, )Tj T* 0.358 Tw (NARA allows agencies to print and file paper copies of e-mail )Tj T* 0.106 Tw (records. H.R. 5811 would require agencies over the next four years )Tj T* 0.184 Tw (to move exclusively to a system that would electronically manage )Tj T* 0.052 Tw (all e-mail records. )Tj 1 -1.02 TD 0.212 Tw (CBO is unaware of any comprehensive information on the cur-)Tj -1 -1.02 TD 0.198 Tw (rent status of the electronic recordkeeping capabilities of the fed-)Tj T* 0.06 Tw (eral government or the costs to create an e-mail records system. In-)Tj T* 0.166 Tw (formation from the Office of Management and Budget \(OMB\), the )Tj T* 0.328 Tw (Government Accountability Office \(GAO\), some federal agencies. )Tj T* 0.252 Tw (and NARA suggests that very few federal agencies currently ar-)Tj T* 0.2 Tw (chive all e-mail messages electronically as the bill would require. )Tj T* 0.118 Tw (Most agencies currently maintain a print and file system of e-mail )Tj T* 0 Tw (records. )Tj 1 -1.02 TD 0.054 Tw (While most government documents are created in a computer for-)Tj -1 -1.02 TD 0.314 Tw (mat, GAO has reported that financial constraints and technical )Tj T* 0.096 Tw (challenges associated with electronic recordkeeping have hampered )Tj T* 0.094 Tw (the development of electronic systems to archive records. GAO also )Tj T* 0.176 Tw (reports that federal agencies generally have little experience with )Tj T* 0.442 Tw (acquiring and operating an electronic filing system for e-mail )Tj T* 0.178 Tw (records. The cost to create such a system would depend upon the )Tj T* 0.12 Tw (current status of each agencys system, the size of the agency, and )Tj T* 0.052 Tw (the volume of work it performs. )Tj 1 -1.02 TD 0.056 Tw (Currently the federal government spends about $24 billion a year )Tj -1 -1.02 TD 0.278 Tw (on information technology, including mission support, infrastruc-)Tj T* 0.164 Tw (ture, and enterprise architecture and planning. Using information )Tj T* 0.078 Tw (from GAO, NARA, OMB. selected federal agencies, and private-sec-)Tj T* 0.106 Tw (tor vendors about the current status of government e-mail systems )Tj T* 0.058 Tw (and the costs to enhance those systems to archive e-mail, CBO esti-)Tj T* 0.084 Tw (mates that implementing H.R. 5811 would cost $13 million in 2009 )Tj T* 0.208 Tw (and about $155 million over the 20092013 period, assuming ap-)Tj T* 0.156 Tw (propriation of the necessary amounts. Those amounts would cover )Tj T* 0.152 Tw (the initial costs of purchasing software products for archiving and )Tj T* 0.402 Tw (disk-storage devices, and conducting training. Those initial ex-)Tj T* 0.076 Tw (penses would total $60 million and would be incurred over the first )Tj T* 0.208 Tw (four years. Ongoing costs \(which would total about $40 million a )Tj T* 0.19 Tw (year when the new systems would be fully implemented in 2013\) )Tj T* 0.23 Tw (would total about $95 million over the 20092013 period, mostly )Tj T* 0.052 Tw (for renewal of software licenses and additional data storage. )Tj 1 -1.02 TD 0.262 Tw (Electronically archiving e-mail could reduce the administrative )Tj -1 -1.02 TD 0.176 Tw (costs agencies incur to print and file paper copies and to perform )Tj T* 0.076 Tw (other retrieval-based tasks, such as Freedom of Information Act re-)Tj 0 -1.01 TD 0.08 Tw (quests. CBO expects that any such savings over the next five years )Tj T* 0.052 Tw (would be negligible. )Tj 1 -1.01 TD 0.098 Tw (Intergovernmental and private-sector impact: H.R. 5811 contains )Tj -1 -1.01 TD 0.41 Tw (no intergovernmental or private-sector mandates as defined in )Tj T* 0.226 Tw (UMRA and would not affect the budgets of state, local, or tribal )Tj T* 0 Tw (governments. )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00009)-1076.9(Fmt 6659)-1076.9(Sfmt 6602)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 35 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 37 0 obj << /Length 3978 >> stream BT /F1 1 Tf 10 0 0 10 300.44 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (10 )Tj -14.344 -2 TD 0.204 Tw (Estimate prepared by: Federal costs: Matthew Pickford; Impact )Tj -1 -1 TD 0.142 Tw (on state, local, and tribal governments: Elizabeth Cove; Impact on )Tj T* 0.052 Tw (the private-sector: Paige Piper/Bach. )Tj 1 -1 TD 0.128 Tw (Estimate approved by: Theresa Gullo, Deputy Assistant Director )Tj -1 -1 TD 0.052 Tw (for Budget Analysis. )Tj 1.684 -1.8 TD 0 Tw (C)Tj 8 0 0 7.6194 171.0599 583 Tm [(HANGES)-412.5(IN)]TJ 10 0 0 10 223.4352 583 Tm (E)Tj 8 0 0 7.6194 230.6551 583 Tm (XISTING)Tj 10 0 0 10 269.2185 583 Tm (L)Tj 8 0 0 7.6194 275.8885 583 Tm (AW)Tj 10 0 0 10 292.8123 583 Tm (M)Tj 8 0 0 7.6194 302.2521 583 Tm [(ADE)-412.5(BY)-412.5(THE)]TJ 10 0 0 10 359.1114 583 Tm (B)Tj 8 0 0 7.6194 366.3313 583 Tm (ILL)Tj 10 0 0 10 380.2591 583 Tm (, )Tj 8 0 0 7.6194 386.339 583 Tm (AS)Tj 10 0 0 10 400.4548 583 Tm (R)Tj 8 0 0 7.6194 407.6747 583 Tm (EPORTED)Tj 10 0 0 10 448.1221 583 Tm ( )Tj -29.1122 -1.6 TD 0.224 Tw (In compliance with clause 3\(e\) of rule XIII of the Rules of the )Tj -1 -1 TD 0.068 Tw (House of Representatives, changes in existing law made by the bill, )Tj T* 0.062 Tw (as reported, are shown as follows \(existing law proposed to be omit-)Tj T* 0.2 Tw (ted is enclosed in black brackets, new matter is printed in italic, )Tj T* 0.198 Tw (existing law in which no change is proposed is shown in roman\): )Tj /F5 1 Tf 6.882 -1.8 TD 0.044 Tw (TITLE 44, UNITED STATES CODE )Tj /F1 1 Tf -3.382 -1.89 TD 3.272 Tw (* * * * * * * )Tj /F5 1 Tf 1.256 -1.8 TD 0.044 Tw (CHAPTER 22PRESIDENTIAL RECORDS )Tj /F1 1 Tf 8 0 0 8 147 456.0999 Tm 0 Tw (Sec. )Tj 0 -1 TD [(2201.)-555(Definitions. )]TJ 4.375 -1.8625 TD 4.305 Tw (* * * * * * * )Tj /F3 1 Tf -4.375 -1 TD 0.0525 Tw (2208. Certification of the Presidents management of Presidential records. )Tj /F5 1 Tf 10 0 0 10 147 409.2 Tm 0.044 Tw [()-168(2201. Definitions )]TJ /F1 1 Tf 1 -1.4 TD 0.052 Tw (As used in this chapter )Tj 2 -1 TD 0.556 Tc 0 Tw [(\()556(1)556(\)***)556( )]TJ 0.5 -1.89 TD 0 Tc 3.272 Tw (* * * * * * * )Tj /F3 1 Tf -0.5 -1 TD 0.128 Tw (\(5\) The term electronic messages has the meaning provided )Tj -1 -1 TD 0.052 Tw (in section 2901\(16\) of this title. )Tj 1 -1 TD 0.12 Tw (\(6\) The term electronic records management system has the )Tj -1 -1 TD 0.052 Tw (meaning provided in section 2901\(17\) of this title. )Tj /F1 1 Tf 1.5 -1.89 TD 3.272 Tw (* * * * * * * )Tj /F5 1 Tf -3.5 -1.6 TD 0.044 Tw [()-168(2203. Management and custody of Presidential records )]TJ /F1 1 Tf 1 -1.4 TD 0.556 Tc 0 Tw [(\()556(a)556(\)***)556( )]TJ 2.5 -1.88 TD 0 Tc 3.272 Tw (* * * * * * * )Tj -2.5 -1 TD 0 Tw (\(f\)\(1)Tj 1.888 0 TD 0.556 Tc [(\)***)556( )]TJ 0.612 -1.88 TD 0 Tc 3.272 Tw (* * * * * * * )Tj /F3 1 Tf -2.5 -1 TD 0.154 Tw (\(4\) One year following the conclusion of a Presidents term of of-)Tj -1 -1 TD 0.066 Tw (fice, or if a President serves consecutive terms one year following the )Tj T* 0.162 Tw (conclusion of the last term, the Archivist shall submit to the Com-)Tj T* 0.114 Tw (mittee on Homeland Security and Governmental Affairs of the Sen-)Tj T* 0.096 Tw (ate and the Committee on Oversight and Government Reform of the )Tj T* 0.052 Tw (House of Representatives a report on )Tj 3 -1 TD 0.194 Tw (\(A\) the volume and format of Presidential records deposited )Tj -1 -1 TD 0.052 Tw (into that Presidents Presidential archival depository; and )Tj 1 -1 TD 0.228 Tw (\(B\) whether the records management controls of that Presi-)Tj -1 -1 TD 0.18 Tw (dent met the requirements under sections 2203\(a\) and 2206\(5\) )Tj T* 0.052 Tw (of this title. )Tj /F1 1 Tf 1.5 -1.88 TD 3.272 Tw (* * * * * * * )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00010)-1076.9(Fmt 6659)-1076.9(Sfmt 6601)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 38 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R /F5 13 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 40 0 obj << /Length 4310 >> stream BT /F1 1 Tf 10 0 0 10 300.44 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (11 )Tj /F5 1 Tf -15.344 -2 TD 0.044 Tw [()-168(2206. Regulations )]TJ /F1 1 Tf 1 -1.41 TD 0.098 Tw (The Archivist shall promulgate in accordance with section 553 of )Tj -1 -1.01 TD 0.15 Tw (title 5, United States Code, regulations necessary to carry out the )Tj T* 0.052 Tw (provisions of this chapter. Such regulations shall include )Tj 3 -1.01 TD 0.556 Tc 0 Tw [(\()556(1)556(\)***)556( )]TJ 0.5 -1.92 TD 0 Tc 3.272 Tw (* * * * * * * )Tj -0.5 -1.01 TD 0.098 Tw (\(3\) provisions for notice by the Archivist to the former Presi-)Tj -1 -1.01 TD 0.37 Tw (dent when the disclosure of particular documents may ad-)Tj T* 0.072 Tw (versely affect any rights and privileges which the former Presi-)Tj T* 0.052 Tw (dent may have; )Tj /F7 1 Tf 7.5279 0 TD 0 Tw ()Tj /F1 1 Tf 0.551 0 TD (and)Tj /F7 1 Tf 1.741 0 TD ( )Tj /F1 1 Tf -8.8199 -1.01 TD 0.082 Tw (\(4\) provisions for establishing procedures for consultation be-)Tj -1 -1.01 TD 0.184 Tw (tween the Archivist and appropriate Federal agencies regard-)Tj T* 0.11 Tw (ing materials which may be subject to section 552\(b\)\(7\) of title )Tj T* 0.052 Tw (5, United States Code)Tj /F7 1 Tf 10.2508 0 TD 0 Tw ()Tj /F1 1 Tf 0.551 0 TD (.)Tj /F7 1 Tf 0.278 0 TD ()Tj /F3 1 Tf 0.551 0 TD 0.052 Tw (; and )Tj -10.6308 -1.01 TD 0.11 Tw (\(5\) provisions for establishing standards necessary for the ec-)Tj -1 -1.01 TD 0.082 Tw (onomical and efficient management of Presidential records dur-)Tj T* 0.052 Tw (ing the Presidents term of office, including )Tj 3 -1.01 TD 0.234 Tw (\(A\) records management controls necessary for the cap-)Tj -1 -1.01 TD 0.106 Tw (ture, management, and preservation of electronic messages; )Tj 1 -1.01 TD 0.07 Tw (\(B\) records management controls necessary to ensure that )Tj -1 -1.01 TD 0.54 Tw (electronic messages are readily accessible for retrieval )Tj T* 0.052 Tw (through electronic searches; and )Tj 1 -1.01 TD 0.076 Tw (\(C\) a process to certify the electronic records management )Tj -1 -1.01 TD 0.106 Tw (system to be used by the President for the purposes of com-)Tj T* 0.056 Tw (plying with the requirements in subparagraphs \(A\) and \(B\). )Tj /F1 1 Tf -0.5 -1.92 TD 3.272 Tw (* * * * * * * )Tj /F8 1 Tf -3.5 -1.61 TD 0.154 Tw [()-168(2208. Certification of the Presidents Management of Presi-)]TJ 4.8 -1.01 TD 0.044 Tw (dential records )Tj /F3 1 Tf -3.8 -1.41 TD 0.12 Tw (\(a\) A)Tj 8 0 0 7.6378 180.4196 326.0001 Tm 0 Tw (NNUAL)Tj 10 0 0 10 214.9272 326.0001 Tm (C)Tj 8 0 0 7.6378 222.1471 326.0001 Tm (ERTIFICATION)Tj 10 0 0 10 284.0662 326.0001 Tm 0.12 Tw (.The Archivist shall annually certify )Tj -13.7066 -1.01 TD 0.166 Tw (whether the records management controls established by the Presi-)Tj T* 0.174 Tw (dent meet requirements under sections 2203\(a\) and 2206\(5\) of this )Tj T* 0 Tw (title. )Tj 1 -1.01 TD 0.056 Tw (\(b\) R)Tj 8 0 0 7.6378 179.9696 285.6002 Tm 0 Tw [(EPORT)-417.5(TO)]TJ 10 0 0 10 227.097 285.6002 Tm (C)Tj 8 0 0 7.6378 234.3169 285.6002 Tm (ONGRESS)Tj 10 0 0 10 275.6603 285.6002 Tm 0.056 Tw (.The Archivist shall report annually to )Tj -12.866 -1.01 TD 0.156 Tw (the Committee on Homeland Security and Governmental Affairs of )Tj T* 0.244 Tw (the Senate and the Committee on Oversight and Government Re-)Tj 0 -1 TD 0.268 Tw (form of the House of Representatives on the status of the certifi-)Tj T* 0 Tw (cation. )Tj /F1 1 Tf 3.5 -1.92 TD 3.272 Tw (* * * * * * * )Tj /F5 1 Tf -3.5 -1.8 TD 0.238 Tw (CHAPTER 29RECORDS MANAGEMENT BY THE ARCHI-)Tj 1 -1 TD 0.216 Tw (VIST OF THE UNITED STATES AND BY THE ADMINIS-)Tj T* 0.044 Tw (TRATOR OF GENERAL SERVICES )Tj /F1 1 Tf 8 0 0 8 147 172.2002 Tm 0 Tw (Sec. )Tj T* [(2901.)-555(Definitions. )]TJ 4.375 -1.9 TD 4.305 Tw (* * * * * * * )Tj /F3 1 Tf -4.375 -1 TD 0.0525 Tw (2911. Electronic messages. )Tj /F5 1 Tf 10 0 0 10 147 125.0001 Tm 0.044 Tw [()-168(2901. Definitions )]TJ /F1 1 Tf 1 -1.4 TD 0.154 Tw (As used in this chapter, and chapters 21, 25, 31, and 33 of this )Tj -1 -1 TD 0 Tw (title )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00011)-1076.9(Fmt 6659)-1076.9(Sfmt 6601)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 41 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R /F5 13 0 R /F7 42 0 R /F8 43 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 47 0 obj << /Length 5591 >> stream BT /F1 1 Tf 10 0 0 10 300.44 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (12 )Tj -12.344 -2 TD 0.556 Tc [(\()556(1)556(\)***)556( )]TJ 0.5 -1.92 TD 0 Tc 3.272 Tw (* * * * * * * )Tj -0.5 -1.01 TD 0.16 Tw (\(14\) the term Federal agency means any executive agency )Tj -1 -1.01 TD 0.072 Tw (or any establishment in the legislative or judicial branch of the )Tj T* (Government \(except the Supreme Court, the Senate, the House )Tj T* 0.23 Tw (of Representatives, and the Architect of the Capitol and any )Tj T* 0.204 Tw (activities under the direction of the Architect of the Capitol\); )Tj /F7 1 Tf T* 0 Tw ()Tj /F1 1 Tf 0.551 0 TD (and)Tj /F7 1 Tf 1.741 0 TD ( )Tj /F1 1 Tf -1.292 -1.01 TD 0.28 Tw (\(15\) the term Administrator means the Administrator of )Tj -1 -1.01 TD 0.052 Tw (General Services)Tj /F7 1 Tf 7.8669 0 TD 0 Tw ()Tj /F1 1 Tf 0.551 0 TD (.)Tj /F7 1 Tf 0.278 0 TD ()Tj /F3 1 Tf 0.551 0 TD (; )Tj -8.2469 -1.01 TD 0.08 Tw (\(16\) the term electronic messages means electronic mail and )Tj -1 -1.01 TD 0.074 Tw (other electronic messaging systems that are used for purposes of )Tj T* 0.052 Tw (communicating between individuals; and )Tj 1 -1.01 TD 0.154 Tw (\(17\) the term electronic records management system means )Tj -1 -1.01 TD 0.106 Tw (a software system designed to manage electronic records within )Tj T* 0.052 Tw (an information technology system, including by )Tj 3 -1.01 TD (\(A\) categorizing and locating records; )Tj T* 0.282 Tw (\(B\) ensuring that records are retained as long as nec-)Tj -1 -1 TD 0 Tw (essary; )Tj 1 -1 TD 0.182 Tw (\(C\) identifying records that are due for disposition; and )Tj T* 0.052 Tw (\(D\) the storage, retrieval, and disposition of records. )Tj /F1 1 Tf -1.5 -1.92 TD 3.272 Tw (* * * * * * * )Tj /F8 1 Tf -3.5 -1.6 TD 0.044 Tw [()-168(2911. Electronic messages )]TJ /F3 1 Tf 1 -1.4 TD 0.118 Tw (\(a\) R)Tj 8 0 0 7.6378 180.7696 381.0001 Tm 0 Tw (EGULATIONS)Tj 10 0 0 10 241.0328 381.0001 Tm (R)Tj 8 0 0 7.6378 248.4427 381.0001 Tm (EQUIRED)Tj 10 0 0 10 288.1461 381.0001 Tm 0.118 Tw (.Not later than 18 months after the )Tj -14.1146 -1 TD 0.096 Tw (date of the enactment of this section, the Archivist shall promulgate )Tj T* 0.37 Tw (regulations governing agency preservation of electronic messages )Tj T* 0.052 Tw (that are records. Such regulations shall, at a minimum )Tj 3 -1 TD 0.094 Tw (\(1\) require the electronic capture, management, and preserva-)Tj -1 -1 TD 0.226 Tw (tion of such electronic records in accordance with the records )Tj T* 0.052 Tw (disposition requirements of chapter 33 of this title; )Tj 1 -1 TD 0.154 Tw (\(2\) require that such electronic records are readily accessible )Tj -1 -1 TD 0.052 Tw (for retrieval through electronic searches; )Tj 1 -1 TD 0.354 Tw (\(3\) establish mandatory minimum functional requirements )Tj -1 -1 TD 0.066 Tw (for electronic records management systems to ensure compliance )Tj T* 0.052 Tw (with the requirements in paragraphs \(1\) and \(2\); )Tj 1 -1 TD 0.22 Tw (\(4\) establish a process to certify that Federal agencies elec-)Tj -1 -1 TD 0.078 Tw (tronic records management systems meet the functional require-)Tj T* 0.052 Tw (ments established under paragraph \(3\); and )Tj 1 -1 TD 0.186 Tw (\(5\) include timelines for agency compliance with the regula-)Tj -1 -1 TD 0.086 Tw (tions that ensure compliance as expeditiously as practicable but )Tj T* 0.112 Tw (not later than four years after the date of the enactment of this )Tj T* 0 Tw (section. )Tj -1 -1 TD 0.272 Tw (\(b\) C)Tj 8 0 0 7.6378 181.9397 191.0001 Tm 0 Tw [(OVERAGE)-687.5(OF)]TJ 10 0 0 10 245.6909 191.0001 Tm (O)Tj 8 0 0 7.6378 253.4707 191.0001 Tm (THER)Tj 10 0 0 10 282.8184 191.0001 Tm (E)Tj 8 0 0 7.6378 290.0383 191.0001 Tm (LECTRONIC)Tj 10 0 0 10 345.6095 191.0001 Tm (R)Tj 8 0 0 7.6378 353.0194 191.0001 Tm (ECORDS)Tj 10 0 0 10 388.2829 191.0001 Tm 0.272 Tw (.To the extent )Tj -24.1283 -1 TD 0.15 Tw (practicable, the regulations promulgated under subsection \(a\) shall )Tj T* 0.098 Tw (also include requirements for the capture, management, and preser-)Tj T* 0.052 Tw (vation of other electronic records. )Tj 1 -1 TD 0.344 Tw (\(c\) C)Tj 8 0 0 7.6378 181.5397 151.0001 Tm 0 Tw [(OMPLIANCE)-777.5(BY)]TJ 10 0 0 10 256.6427 151.0001 Tm (F)Tj 8 0 0 7.6378 263.3126 151.0001 Tm (EDERAL)Tj 10 0 0 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(. )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00012)-1076.9(Fmt 6659)-1076.9(Sfmt 6603)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 48 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R /F7 42 0 R /F8 43 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 50 0 obj << /Length 1496 >> stream BT /F1 1 Tf 10 0 0 10 300.44 661 Tm 0 g /GS1 gs 0 Tc 0 Tw (13 )Tj /F3 1 Tf -12.344 -2 TD 0.1 Tw (\(1\) A)Tj 8 0 0 7.6378 200.0396 641 Tm 0 Tw [(GENCY)-472.5(REPORT)-472.5(TO)-472.5(ARCHIVIST)]TJ 10 0 0 10 334.4898 641 Tm 0.1 Tw (.Not later than four years )Tj -16.749 -1 TD 0.12 Tw (after the date of the enactment of this section, the head of each )Tj T* 0.262 Tw (Federal agency shall submit to the Archivist a report on the )Tj T* 0.328 Tw (agencys compliance with the regulations promulgated under )Tj T* 0.052 Tw (this section. )Tj 1 -1 TD 0.086 Tw (\(2\) A)Tj 8 0 0 7.6378 199.8997 591 Tm 0 Tw [(RCHIVIST)-455(REPORT)-455(TO)-455(CONGRESS)]TJ 10 0 0 10 345.6416 591 Tm 0.086 Tw (.Not later than 90 days )Tj -17.8642 -1 TD 0.094 Tw (after receipt of all reports required by paragraph \(1\), the Archi-)Tj T* 0.166 Tw (vist shall submit to the Committee on Homeland Security and )Tj T* 0.06 Tw (Governmental Affairs of the Senate and the Committee on Over-)Tj T* 0.186 Tw (sight and Government Reform of the House of Representatives )Tj T* 0.062 Tw (a report on Federal agency compliance with the regulations pro-)Tj T* 0.052 Tw (mulgated under this section. )Tj 1.5 -1.6 TD 3.272 Tw (* * * * * * * )Tj /F4 1 Tf 6.5 0 0 6.5 25 20 Tm 1 g 0 Tw [(VerDate Aug 31 2005 )-1076.9(13:53 Jun 12, 2008)-1076.9(Jkt 042346)-1076.9(PO 00000)-1076.9(Frm 00013)-1076.9(Fmt 6659)-1076.9(Sfmt 6603)-1076.9(E:\\HR\\OC\\HR709.XXX)-1076.9(HR709)]TJ 0 5 -5 0 22 18 Tm (yshivers on PROD1PC62 with HEARING)Tj ET endstream endobj 51 0 obj << /ProcSet [/PDF /Text ] /Font << /F1 4 0 R /F3 6 0 R /F4 7 0 R >> /ExtGState << /GS1 8 0 R >> >> endobj 53 0 obj << /Length 2450 >> stream BT /F1 1 Tf 8 0 0 8 298.88 111 Tm 0 g /GS1 gs 0 Tc 0 Tw (\(14\) )Tj 10 0 0 10 253.34 589 Tm 0.052 Tw (ADDITIONAL VIEWS )Tj -9.634 -1.6 TD 0.176 Tw (I appreciate this opportunity to comment briefly on the topic of )Tj -1 -1 TD 0.216 Tw (preserving our Nations history. I could not agree more with Ms. )Tj T* 0.16 Tw (Anna Nelson, Director of History from American University about )Tj T* 0.086 Tw (having to rely on unreliable memoirs, scattered agency records and )Tj T* 0.302 Tw (the New York Times to reconstruct the history of policymaking )Tj T* 0.052 Tw (records. Our historians should not rely on events as reported by the )Tj T* 0.208 Tw (New York Times or from memoirs, whose authors may embellish )Tj T* 0.052 Tw (the facts. )Tj 1 -1 TD 0.068 Tw (To make federal agencies comply, I believe this legislation should )Tj -1 -1 TD 0.08 Tw (include enforceable repercussion language. Ms. Patricia McDermott )Tj T* 0.158 Tw (of OpenTheGovernment.org suggests this is the only way to make )Tj T* 0.606 Tw (federal agencies comply with the Federal Records Act. Ms. )Tj T* 0.19 Tw (McDermott states that she does not think anyone has ever been )Tj T* 0.35 Tw (prosecuted for destroying, much less failing to preserve federal )Tj T* 0.062 Tw (records. Just ask former Clinton EPA Director Carol Browner. She )Tj T* 0.168 Tw (supposedly oversaw the destruction of her computer files in viola-)Tj T* 0.11 Tw (tion of a judges order requiring the agency to preserve its records. )Tj 1 -1 TD 0.12 Tw (In this bill, however, we seem to be elevating actions by a small )Tj -1 -1 TD 0.26 Tw (number of staffers, who allegedly deleted private email accounts )Tj T* 0.052 Tw (years ago, to the level of the former EPA Director. )Tj 1 -1 TD 0.192 Tw (The purpose of this legislation should be on preserving our na-)Tj -1 -1 TD 0.282 Tw (tions history and not on political gamesmanship. 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